This notice explains when and why we collect personal information about you, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
Who we are
EMD Law LLP is a limited liability partnership, authorised and regulated by the Solicitors Regulation Authority under number 495066.
Our Data Protection Officer is Liz Dumbleton, who can be contacted by email at email@example.com.
Data is collected, processed and stored by EMD Law LLP as the ‘data controller’ of the personal information you provide to us.
What we need
The exact information we will request from you will depend on what you have asked us to do or what we are contracted to do for you.
Personal data is the general information that you supply about yourself – such as your name, address, gender, date of birth, contact details, financial information etc.
In the majority of cases personal data will be restricted to basic information and information needed to complete ID checks. However some of the work we do may require us to ask for more sensitive information.
Sources of information
Information about you may be obtained from a number of sources including:
Why we need it
The main reason for asking you to provide us with your personal data is to allow us to carry out your instructions to carry out your legal work.
The following are some examples, although not exhaustive, of what we may use your information for:
Who has access to it
We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.
We will generally only use your information within EMD Law LLP. However there may be circumstances whilst carrying out your legal work where we may need to disclose some information to third parties, for example:
In the event that any of your information is shared with a third party, we will ensure that they comply, strictly and confidentially, with our instructions and that they do not use your personal information for their own purposes unless you have consented in writing to them doing so.
How do we protect your personal data
We recognise that your information is valuable and we take all reasonable measures to protect it whilst it is in our care.
We have exceptional standards of technology and operational security in order to protect personally identifiable data from loss, misuse, alteration or destruction. We also have high standards when it comes to confidentiality obligations and both internal and external parties have agreed to protect confidentiality of all information to ensure all personal data is handled and processed in line with our confidentiality and data protection policies.
We use computer safeguards such as firewalls and data encryption.
How long will we keep it for
Your personal information will be retained, usually in computer or manual files, only for as long as necessary to fulfil the purposes for which the information was collected; or as required by law; or as long as is set out in any relevant contract you may hold with us. For example:
What are your rights?
Under GDPR, you are entitled to access your personal data. If you wish to make a request, please do so in writing addressed to our Data Protection Officer Liz Dumbleton, or contact the person dealing with your matter.
A request for access to your personal data means you are entitled to a copy of the data we hold on you, such as your name, address, contact details, date of birth, information regarding your health etc, but it does not mean that you are entitled to the documents that contain this data.
Complaints about the use of personal data
If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate further. Our Data Protection Officer is Liz Dumbleton and you can contact them at firstname.lastname@example.org.
If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).
How we collect personal data
The following are examples, although not exhaustive, of how we collect your personal information:
How we may use your details
We may use your personal information for our legitimate business interests
You have the right to object to this processing. Should you wish to do so please email email@example.com.
Any questions regarding this notice should be sent by email to firstname.lastname@example.org
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